2019-05-08 07:50News

Minc Incubator is looking for an administrative coordinator

We are looking for a responsible and organised administrative coordinator to support the Minc incubator team.

You will take care of our administration, organise our events and run with a variety of ad- hoc projects throughout the year.

You will be an important part of a dedicated, dynamic and inclusive team to ensure that we deliver a seamless running of the 12-month incubator program at top notch quality to our startups.



  • Proven track-record of managing administrative work and organising events
  • Outstanding organisational and project management skills with the ability to multi- task
  • Excellent attention to detail and problem-solving skills
  • Excellent time management skills and the ability to prioritise work
  • A service-oriented disposition with an ability to work across a variety of stakeholders from colleagues, partnership organisations and startups
  • A great team player yet also a self-starter
  • Take initiative and ownership to solve problems
  • Thrive on being highly efficient and time effective
  • Knowledge of G suite and generally tech-savvy
  • Excellent written and spoken English and Swedish
  • Fit the Minc principles of diversity and inclusion, being bold and being transparent and our values of respect, engagement, and creativity



Duties of the administrative co-ordinator include:

  • Running the reporting and administrative work around the incubator including preparing annual reports and documentation for Vinnova incubator reporting, expense claims and management.
  • Organising regular and ad-hoc events such as founders lunches, incubator after work, the Hatch and Minc Capital events. Manage scheduling, invitations, catering, room bookings, tech setup and liasing between relevant stakeholders.
  • Organising and scheduling teaching and presentation workshops throughout the year with various external and internal stakeholders. Managing calendars and organising time slots for partners and incubator companies. Follow up on attendance and relevant incubator reporting.
  • Support the incubator coaches with regular and ad hoc administrative tasks such as travel bookings, company surveys, presentation preparations etc.
  • Support Minc’s communications team with relevant content and copy from various news and events from the incubator where needed, such as writing or submitting relevant copy for the newsletter, taking photos of new companies and looking after the day-to-day social media coverage relevant to the incubator.

The role is a full-time project employment, with possiblity to extend to a permanent role.  


Minc is located in Malmö, Southern Sweden - which is the world’s fourth most inventive region, and the city to raise the fourth most VC in all of Scandinavia, behind only the capitals of Stockholm, Helsinki and Copenhagen.

We’re one of the largest startup houses in Sweden, with more than 800 yearly applications from all over the world. Over the years, we’ve helped nurture hundreds of startups, including groundbreaking tech companies and international success stories like Hövding, Orbital Systems and Polar Rose. Today, our house holds several different startup offerings and programs, including the accelerator Fast Track Malmö which was voted Sweden’s best accelerator program in 2017.

At Minc, we’re striving to become the leading startup house in Europe. It’s a bold vision, and so are we. Our mission is to offer the best services available to help startups grow into fast-scaling, international businesses. To get there, we have a broad, international network of investors, as well as an ambitious, passionate and experienced team.



Established in 2002, Minc Incubator was one of the first startup incubators in Scandinavia. Almost 200 startups have passed through our program since the start - two of which have been sold to Apple. Over the years, we’ve worked with companies from a multitude of sectors, ranging from fintech, to edtech and medtech. We have a broad international network of investors and a close collaboration with other startup organisations in Sweden. Thanks to these collaborations, each startup that takes part of our programs have the chance at an early investment from business angels connected to our fund, Fast Track Capital.    

Are you our new team member?

Send your CV and cover letter, in Swedish, to work@minc.se

Deadline for the application is 25 May however we will evaluate the applications continuously.

If you have any specific questions as to the role, please contact Kinga Broel-Plater on 0734-34 00 05 or kinga@minc.se.

We look forward to receiving your application!


About Minc

Startuphuset Minc i Malmö hjälper entreprenörer att bygga snabbväxande, internationella bolag. Minc blev nyligen framröstat som Sveriges bästa coworking space och rymmer i dagsläget Minc Incubator, den prisbelönade acceleratorn Fast Track Malmö, samt Startup Labs, en förinkubator där alla med en innovativ och skalbar affärsidé kan jobba gratis i upp till sex månader. Huset rymmer också Scaleup Workspace, kontorsplatser för växande startups, och Minc Lounge, ett kombinerat café och workspace.


Kinga Broel-Plater
Head of Incubator
Kinga Broel-Plater